How would you rate the quality of your team meetings? Is it anything less than a 10? If it is, you might have a serious issue on your hands. Think about it … if you are heading into a meeting and you already know that by the end of it, you would probably only rate it a 7 out of 10 or less, would you even really want to attend? Most likely not … so, consider the motivation of your team. How motivated could they possibly feel after that type of low-quality meeting?
Meetings – no matter what they are for or who is in them – should be a time where employees can share stories, brainstorm ideas and truly feel that they are working together as teammates and coworkers. For the leaders of a company, this meeting time is a way to enable their organization to run smoothly and deliver hard work. So yes, meetings are a necessity but how do you make them an irreplaceable part of your company culture?
Simplicity is key.
Always ask yourself before adding something to the meeting agenda, “Does this item need to be included in the meeting or could this be done at a different time outside of the meeting?” Keep it simple and fast-paced for best results.
Make your objective clear from the very start.
A meeting should always have a specific and defined purpose. Meetings with a vague purpose are very rarely a good use of time and don’t accomplish much.
Consider who needs to be invited.
When it comes time to call a meeting, take some time to think about who really needs to be there. When people feel that what’s being discussed isn’t relevant to them or it’s over their head, they are sure to view their attendance as a waste of time.
Keep up the high energy.
Start your meetings on time and start them with something fun and not meeting related. Whether it’s telling stories or sharing highlights of the week, you will be amazed at how much energy this adds to the meeting. And chances are, people will start arriving on time rather than late.
Incorporate individual updates.
Having different members of the team give updates at your company meetings is a wonderful idea, as it keeps it team focused with everyone included and participating. Just make sure that those individuals stay focused on their topic. And it might not hurt to only give them a certain amount of time to speak … that way you can prevent anyone from talking more than their fair share.
Stick to the schedule.
If you develop a reputation of being someone who starts and ends their meetings on time, you’ll be pleasantly surprised at how much more willing people are to attend them. Your workers will appreciate that you understand their time is valuable! Also, never hold meetings for longer than an hour (unless it’s absolutely necessary), as no one will stay focused for much longer than that.
So, why is this so important? Well, engaged employees = a key to a more successful and profitable business. While disengaged employees are unproductive and unprofitable, engaged employees are more productive and they deliver better customer service and higher quality work … all of which result in better branding, reputation and financial success. Engagement doesn’t just happen by accident though. You should try following these tips to start creating better meetings and a work culture that further encourages engagement in all employees.